Pre arrival-The following points will give you a quick preview of what all should be taken care of before you look forward to depart their home country:
- Ensure that you obtain visa from Indian Embassy/ High Commission.
- Also assure that you meet Medical fitness standard before you leave your country.
- Also ensure that you have taken all the required vaccinations (Typhoid Vaccine, Hepatitis Vaccine), to avoid medical complications while you are in India (though it is not mandatory).
- If there are certain medicines that you are supposed to consume due to any medical reason prescribed by a doctor please carry them along. It is also suggested to carry the prescription of that medicine for any further reference.
- Informing your arrival date to the Office of International Affairs, at least two weeks prior to arrival so that timely arrangements can be made for the arrival of the student to the university.
- Also ensure that you bring the Confirmed Admission Letter issued by the University.
- Make sure that you carry the originals, copies of your certificates/degrees and 10 passport size photographs.
- Ensure that your fee has been received by the University and you should carry the fee receipt.
- You can carry all your money in form of Travellers Cheques, which can be easily redeemed at the airport as well as a number of foreign exchange offices and banks.
- Keep all the valuables, important documents (Passport, Visa papers) in the Cabin baggage, to avoid the possibility of their getting misplaced during transit.
- Keep all the contact phone numbers handy in case of need.
- Temperature ranges between 35 – 45 degree Celsius during summers and 5 – 20 degree Celsius during winters. Here the winter season starts around October or November so the warm material (blankets, quilts, woolens, etc) must be brought accordingly.
- Whilst everything is available in India, however try to get all that you would require during the initial few days. All the essentials can be availed from the University tuck shops.
- The electric standard in India works on 240 V. So, ensure that you have an adapter for your mobile or laptop if it operates on a different voltage in your country. Also the electric sockets are 2 or 3 pin so ensure that you carry a converter in case required.
Post Arrival-On your arrival in India, there are certain points that you should keep in mind.
Customs Formalities: Foreign students in India are generally required to make an oral baggage declaration of the possession of baggage and foreign currency as soon as they land in India.
Under this they are also required to obtain the Currency Declaration Form from the Customs. The students should also fill in the Disembarkation Card (Arrival card) handed over to them by the airline during the course of the flight.
Clearance: There are two channels for clearance:
- Green Channel: For passengers not in possession of any dutiable articles or unaccompanied baggage.
- Red Channel: For passengers in possession of dutiable articles or unaccompanied baggage or high value articles. High value articles are to be entered on the tourist Baggage Re-Export Form.
Once an international student is settled, he/she should complete the following formalities and paperwork:
Registration All international students must register themselves with the Office of International Affairs.
Admission Formalities Office of International Affairs should be contacted to take care of the admission formalities. The Foreigner’s Regional Registration Office (FRRO) requires this test as a pre-requisite for obtaining the residence permit form.
Registration with FRRO All International students who have come to study in India need to get themselves in The Foreigner’s Regional Registration Office (FRRO) within 14 days of arrival in India (not applicable in the case of Bhutanese and Nepalese students). Office of International Affairs will help and guide the students in the registration.
Final Departure-Following are some practical things to be taken care of:
To get the cheapest tickets, you have to book early, at least several weeks in advance. You can often find very cheap tickets on the Internet, on the websites of either travel companies or the airlines themselves.
Sending your belongings home
If you have been in the India for a long time, you probably have more things now that you could carry on a plane or other form of transport. Check with the travel agent or airline about weight or size limits for luggage. Paying for excess luggage on the plane can be very expensive. Sending it by ship or by rail is often cheaper, but be careful to choose a company which has a good reputation and is reliable. Check if the price includes insurance to cover any loss or breakages. If you have items you do not need or do not want to take home, such as furniture, textbooks, a computer, etc., you could sell these to other students, or in the local dealers; or give them in charity.
Notification of your departure
- Obtain a No Objection Certificate from the University. The student has to clear all his dues such as residential facility, mess charges, library dues etc. before this certificate is issued.
- The student should complete the customs’ clearance form (obtaining from the Income Tax Office) after closing his bank account.
- Obtain a written permission or ’no objection’ to leave India from FRRO in the FRRO registration booklet.
- Every foreigner who is about to depart finally from India must surrender his Certificate of Registration either to the Registration Officer of the place where he is registered or of the place from where he plans to depart or to the Immigration Officer at the Port / Check post of exit from India.
- All persons, except nationals of Bhutan and Nepal, leaving by air, road or rail have to fill in an Embarkation Card at the time of departure.
For more details:
- Admission Office in Indian:
The Director (Admission)
Office of International Affairs,
Career Point, 4th Floor CP Tower-1, Road No.1, IPIA, Kota, Rajasthan. PIN - 324005
Email ID: firstname.lastname@example.org
Phone: +91-9079134715 | +91-744-5151251